Last updated: July 13, 2026
These Terms govern your use of extractpro.ai and the ExtractPro platform (the “Service”), operated by [Legal Entity Name], registered in England and Wales at [Registered Address]. By using the Service, you agree to these Terms.
1. The Service
ExtractPro uses AI-assisted technology to extract structured data from documents such as invoices and receipts. We may update or improve the Service from time to time.
2. Accounts
You must be 18 or over and provide accurate information when registering. You are responsible for keeping your login details secure and for all activity on your account.
3. Subscriptions and payment
Fees are billed in advance according to your chosen plan and renew automatically unless cancelled before the renewal date. Fees are non-refundable except where required by law. We will give at least 30 days’ notice of any price changes.
4. Your content
You own the documents and data you upload. You grant us a limited licence to process them solely to provide the Service. You are responsible for having the right to upload your content. We do not use your content to train AI models.
5. Acceptable use
You must not use the Service unlawfully, upload harmful or infringing content, attempt unauthorised access, reverse engineer the platform, or resell the Service without permission. We may suspend accounts that breach these Terms.
6. Accuracy of results
Automated extraction may contain errors. You are responsible for verifying extracted data before relying on it, particularly for financial, tax, or legal purposes. We do not provide professional advice.
7. Intellectual property
We own all rights in the Service, software, and branding. You receive a limited, non-transferable licence to use the Service for your internal business purposes during your subscription.
8. Data protection
We handle personal data in accordance with our [Privacy Policy] and applicable law, including UK GDPR. A Data Processing Agreement is available on request.
9. Liability
Nothing in these Terms excludes liability that cannot be excluded by law. Otherwise, we are not liable for indirect or consequential losses, and our total liability in any 12-month period is limited to the fees you paid in that period. The Service is provided “as is” and we do not guarantee uninterrupted or error-free operation.
10. Termination
You can cancel at any time via your account settings. We may suspend or terminate accounts for breach of these Terms or non-payment. On termination, you have [30] days to export your data before it is deleted.
11. Changes to these Terms
We may update these Terms and will give notice of material changes. Continued use after changes take effect constitutes acceptance.
12. Governing law
These Terms are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction.